Privacy Policy

1. Introduction

OnlyTalent.vip ("OnlyTalent," "we," "us," or "our") is a business-to-business talent marketplace platform. We are committed to protecting your privacy and handling your personal data in accordance with the EU General Data Protection Regulation (GDPR), the UK GDPR, and other applicable data protection laws. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

2. Data Controller

The data controller responsible for your personal data is OnlyTalent.vip. For any questions about this policy or our data practices, please contact us at hello@onlytalent.vip.

3. Data We Collect

3.1 Personal Information You Provide

• Account Information: Name, email address, company name, country, phone number, and website when you register or apply for access.
• Profile Data: Business details, talent preferences, communication preferences, and any information you voluntarily provide in your agency profile.
• Communications: Messages sent through our platform chat, purchase request notes, and any correspondence with our team.
• Verification Documents: Government-issued identification, company registration certificates, and proof of address submitted for identity verification (KYC).

3.2 Usage Data

• Log Data: IP address, browser type, operating system, referring URLs, pages viewed, and timestamps of interactions.
• Platform Activity: Browsing activity within the marketplace, search queries, favorited listings, and purchase request history.

3.3 Cookies and Similar Technologies

We use cookies and similar tracking technologies to maintain your session, remember your preferences, and analyze platform usage. See Section 8 (Cookie Policy) for details.

4. How We Use Your Data

We process your personal data for the following purposes:

• Service Delivery: To operate the marketplace, process registrations, facilitate talent acquisition transactions, and manage deals between parties.
• Account Management: To create and maintain your account, authenticate access, and provide customer support.
• Communication: To send transactional notifications (deal updates, payment confirmations), respond to inquiries, and deliver service-related announcements.
• Legal Compliance: To verify your identity (KYC/AML), enforce our Terms of Service, detect fraud, and comply with legal obligations.
• Platform Improvement: To analyze usage patterns, diagnose technical issues, and improve our services and user experience.
• Marketing: With your consent, to send promotional communications about new features, marketplace updates, or industry insights. You can opt out at any time.

5. Legal Basis for Processing

• Contract Performance: Processing necessary to deliver our services under our Terms of Service (account management, transactions, deal facilitation).
• Legitimate Interest: Platform security, fraud prevention, service improvement, and analytics, where our interests do not override your rights.
• Legal Obligation: KYC/AML compliance, financial reporting, and responding to lawful requests from authorities.
• Consent: Marketing communications, optional cookies, and any processing for which we specifically request your consent.

6. Data Sharing and Disclosure

We share your data only in the following circumstances:

• Marketplace Participants: When you engage in a transaction, relevant business information is shared with the counterparty. Talent profiles viewed in the catalog are anonymized (no personal contact information) until a deal is finalized.
• Service Providers: Trusted third-party processors who assist in operating our platform, including hosting providers, email delivery services, and payment processors. All processors are bound by data processing agreements.
• Legal Requirements: When required by law, court order, or governmental regulation, or when necessary to protect our rights, safety, or property.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction. You will be notified of any such change.

We do not sell your personal data to third parties. We do not share your data with advertisers.

7. Data Retention

• Account Data: Retained for the duration of your account plus 2 years after deletion, unless a longer retention period is required by law.
• Transaction Records: Retained for 7 years in accordance with financial record-keeping requirements.
• KYC Documents: Retained for 5 years after the end of the business relationship, as required by anti-money laundering regulations.
• Audit Logs: Retained for 3 years to support security investigations and compliance.
• Marketing Preferences: Retained until you withdraw consent or delete your account.

8. Cookie Policy

We use the following categories of cookies:

You can manage your cookie preferences at any time using the cookie settings available on our website. Essential cookies cannot be disabled as they are necessary for the basic functioning of the platform.

9. Your Rights

Under applicable data protection laws, you have the following rights:

• Right of Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete personal data.
• Right to Erasure: Request deletion of your personal data, subject to legal retention requirements. You can initiate a data deletion request from your account settings.
• Right to Data Portability: Receive your personal data in a structured, commonly used, machine-readable format.
• Right to Restrict Processing: Request limitation of processing in certain circumstances.
• Right to Object: Object to processing based on legitimate interests or for direct marketing purposes.
• Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at hello@onlytalent.vip. We will respond within 30 days.

10. International Data Transfers

Your data may be transferred to and processed in countries outside the European Economic Area (EEA). When we transfer data internationally, we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) approved by the European Commission or reliance on adequacy decisions.

11. Data Security

We implement industry-standard technical and organizational security measures to protect your personal data, including encryption in transit (TLS) and at rest, access controls, regular security assessments, and audit logging of all data access. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

12. Children's Privacy

Our platform is intended solely for business professionals and is not directed at individuals under the age of 18. We do not knowingly collect personal data from minors. If we become aware that we have collected data from a person under 18, we will take steps to delete that information promptly.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of material changes by posting the updated policy on our website and, where appropriate, by email. The "Last updated" date at the top of this page indicates when the policy was last revised.

14. Contact Us

If you have any questions about this Privacy Policy, wish to exercise your data protection rights, or have concerns about how we handle your data, please contact us: